James Marshall is a agree journalist that covers modern technology and computer troubleshooting. He is additionally skilled through Microsoft Word, apologize Pages, and other indigenous processors.

You are watching: When is mail merge an effective productivity tool


Mail unify is a Microsoft Word device that allows you to quickly modify one part of a file with unique data elements. For example, speak you want to create a vacation letter and also send it to 20 people. You deserve to write the letter and create a mail unify to publish it v 20 various salutations (Dear Sue, to ~ Jack, to ~ Peggy, etc.). Letter merge functions by linking a database to your document. The database includes the unique elements (Sue, Jack, Peggy, etc.) and the record is her letter, invoice, brand set, or an additional file. Letter merge saves you time and also effort because it automates the process of start one distinct piece the data into a document.

mail Merge uses

You can use mail unify to create any type of published document, and electronic documents. Below are some examples of paper types:

In enhancement to saving you time, mail unify can rise the performance of the papers you create. For example, by tailoring letters with particular names or other elements, you present a polished, personal image.

Anatomy that a Mail unify

As mentioned above, letter merge consists of two key parts: the document and thedatasourceor database.​Word simplifies your job-related by allowing you come use other Office applications such as Excel or Outlook together data sources. If you have actually the complete Office suite, it"s easy and also convenient come use among those applications together your data source. For example, you can use contacts the you"ve already entered into Outlook, saving yourself the problem of re-entering lock in Word. An existingExcel spreadsheet provides you also greater adaptability with your data.

If girlfriend only have Word, you can still use the mail merge feature. Word has actually the capability to develop its own fully customizable data source.

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setting Up a Mail merge

A letter merge may seem complicated and complex. However, native simplifies the setup for usual uses v wizards the walk you with the process of linking your file to a database. Generally, girlfriend can complete the entire procedure in fewer 보다 10 steps, consisting of finding and correcting errors. That"s fewer than preparing your paper manually would certainly take and also with much less time and also hassle.